Evisions Privacy Policy

Last updated: 08/06/2026

Evisions Privacy Policy 

Evisions LLC is committed to protecting the privacy of our customers. Evisions creates higher education software that is innovative and easy-to-use; that simplifies work for educational institutions and research organizations.

This Privacy Policy applies to the information that we collect from or about you when you:

  • visit our website https://www.evisions.com/ (the "Website"); or
  • access, use, or otherwise interact with our software solutions and any associated cloud-based or online functionality, services, and support tools (collectively, the "Solutions") as an administrator or authorized user of an Evisions customer.

This Privacy Policy refers to the Website and our Solutions collectively as the "Services."

This Privacy Policy does not apply to Personal Information we collect offline except as expressly set forth below, or to our collection of personal information from or about our job applicants and employees, all of which may be governed by separate privacy policies.

This Privacy Policy also does not apply to information and data that is created or displayed within, or processed by our customers through, our Solutions, such information about their students and faculty. To the extent we have access to that information, Evisions processes that information on our customers' behalf as a "processor" or "service provider," and pursuant to our agreements with those customers. If you have questions about the collection and handling of your personal information by a customer of ours through their use of our Solutions, please contact the customer directly.

California Notice at Collection

If you are a California resident, the Additional Information for California Residents section of this Privacy Policy includes additional information that we provide pursuant to the California Consumer Privacy Act of 2018 ("CCPA") and other California laws. That section provides information regarding the categories of information to be collected, the purposes for which the categories of information are collected or used, whether the information is sold or shared and how to opt out, and our retention of the information.

The Information We Collect and How We Collect It

The information we collect, and how we use and disclose it, depends on the specific features of the Services you use and on the context of your interactions with us. As explained below, we collect some of this personal information when you provide it directly to us, or when we receive it from third parties. We also collect certain information automatically when you use and interact with the Services.

Information You Provide Directly

When you use the Services, or contact us by phone or email, we will collect personal information that you choose to share with us, which may include information falling within the following categories:

  • personal and contact details such as your name, mailing address, email address, and phone number;
  • account and profile information, such as your username and password, that is used to access the Solutions;
  • business information such as your company name and job title/position;
  • payment and billing information;
  • information that you choose to share when you fill out and submit contact forms that we make available through the Services; and
  • information that you choose to share when you use online chat or community forums functionality that we make available through the Services, or otherwise communicate with us through the Services.
Information We Receive from Third Parties

We may also collect information about you from other sources, including third-party data providers, social media platforms, and publicly available information, and combine this information with information that you provide directly. The information we collect from other sources may include your name and email address, and professional details such as your employer and title/position.

Information We Collect Automatically

When you use the Services, we collect some information automatically about you and your device. This information may include:

  • information about your computer or mobile device, such as IP and MAC address, operating system, browser type, and information about your mobile network and internet connection;
  • usage and clickstream information, such as pages visited and features used; referring URLs; content you consume through the Services; mouse movements, clicks, and text entered; time spent using the Services and features thereof, and other details of your usage of the Services, which may be collected by or shared with our third-party service provider(s) to analyze and organize collected data on our behalf and at our express direction;
  • communications information, including the contents of communications you have through the online chat or community forums functionality that we make available through Services;
  • information collected in connection with third-party analytics technologies that we use on the Services, such as Google Analytics (for more information on Google Analytics, including how Google Analytics collects, uses, and discloses information, please visit www.google.com/policies/privacy/partners/); and
  • information about your location, including your approximate geographic location as indicated by your device's IP address.

We collect some of this information through cookies and web beacons.

  • Cookies (or mobile cookies). We use cookies and similar technologies in connection with the Services to store and honor your preferences and settings, enable you to sign-in, provide interest-based advertising, combat fraud, analyze the performance of the Services, and to fulfill other legitimate business purposes. A cookie is a small file placed on the hard drive of your computer or your mobile device to store data that can be recalled by a web server in the domain that placed the cookie. This data often consists of a string of numbers and letters that uniquely identifies your computer, but it can contain other information as well. Some cookies on our Services are placed by third parties, such as companies we hire to provide analytics and advertising services on our behalf.
  • Web Beacons. The Services and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that enable us and other companies we work with to provide analytics and advertising services to collect information. Some of these web beacons are provided by third parties. We use web beacons to collect information about your use of the Services and interaction with our emails, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).

Additional information regarding our use of cookies is included in our Cookie Policy. For information about how to control the use of these technologies, please see the Your Choices section below.

How We Use the Information We Collect

We will use the information we collect about you for various purposes, including:

  • To provide and maintain the Services, including to monitor the usage of the Services.
  • For the performance of our contract with you or our customer relating to the use of our Solutions.
  • To contact you, including by email, telephone calls, SMS, or other equivalent forms of electronic communication, regarding updates or other informational communications related to our services.
  • To provide you with news, promotional offers and general information about goods, services, and events which we offer and that we think you may be interested in.
  • To respond to and fulfill your requests and inquiries to us.
  • To comply with applicable laws and regulations, lawful requests, and legal process, such as to respond to subpoenas or requests from government authorities, for maintaining tax and accounting records, and for similar recordkeeping and auditing purposes.
  • To prosecute or defend against legal claims, and as otherwise necessary to protect and defend our rights or property.
  • To evaluate or participate in an actual or potential merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, including as part of bankruptcy, liquidation, or similar proceedings.
  • For other purposes you authorize or that we otherwise disclose at the time we collect your information.

We may also aggregate or de-identify personal information by removing any details that identify you personally. Aggregated or de-identified information will not be subject to this Privacy Policy and may be used and disclosed for any purpose permitted under applicable law.

How We Share the Information We Collect

We may share your information in the following circumstances:

  • With our service providers: We may share your personal information with service providers that we engage to perform services on our behalf, including to monitor and analyze the use of the Services, to communicate with you, and to perform other functions on our behalf.
  • With our Customers: If you access and use the Services or otherwise communicate with us as a representative of a current or prospective customer, we may share information about you and your interactions with us with that customer and its other users.
  • With support community users: If you access and use online chat or community forums functionality that we make available through the Services, the information you share through that functionality will be shared with other users of the Services who use that functionality.
  • With our affiliates: We may share your information with our affiliates, including our parent company, subsidiaries, joint venture partners, or other companies that we control or that are under common control with us, for the purposes described in this Privacy Policy.
  • With our business partners: We may share your information with our business partners to offer you certain products, services, or promotions.
  • For business transfers: We may share or transfer your personal information in connection with, or during negotiations of, any merger, sale of all or a portion of our assets, financing, or acquisition of all or a portion of our business to another company, including as part of bankruptcy, liquidation, or similar proceedings.
  • For legal and other similar purposes: We may share your personal information to comply with applicable law or other legal requirements; to enforce our policies, terms of service, or legal rights; to investigate and prevent malicious, deceptive, fraudulent, or illegal activity and to protect the legal rights, property, safety, and security of Evisions, our customers and users, our employees, and others.

We may also share the information we collect about you with such other parties as you expressly authorized when we collect the information or otherwise ask for your consent or authorization.

Our Worldwide Practices

Your information may be stored and processed by Evisions in the United States and in any other locations in which our affiliates and service providers are located or maintain processing facilities. As a result, your information may be transferred to, and maintained on, systems located outside of the country in which you are located and may be subject to data protection laws that differ from those in your country. By using the Services, you acknowledge that we may transfer your information to jurisdictions which may have different data protection rules than in your country.

Your Choices

We respect your privacy and offer choices regarding our collection and use of your information.

  • You may choose not to provide the information we request; however, this may limit your ability to use the Services, or certain features of the Services.
  • You can control the use of cookies on the Website by visiting our Cookie Preference Center. You can also control the use of cookies used on the Services by changing the settings in your browser. To change your web browser settings for cookies, you can follow the instructions in the help section of your web browser or the guidance at https://allaboutcookies.org/. You can also opt out of Google Analytics by downloading, installing, and enabling the Google Analytics' Opt-out Browser Add-on, which can be found at https://tools.google.com/dlpage/gaoptout/. Please note that choosing to disable cookies may limit your use of certain features or functions of the Services. Some Internet browsers have a "do-not-track" feature that lets you tell websites that you do not want to have your online activities tracked. At this time, the Services do not respond to browser "do-not-track" signals, and other third parties may collect personal information about your online activities over time and across different websites, online or cloud computing services, online applications, or mobile applications when you use the Services.
  • You may opt out of receiving marketing and promotional emails from us at any time by following the opt-out link or other unsubscribe instructions provided in the email message, or by contacting us as provided in the Contact Us section at the end of this Privacy Policy. Note that if you opt out of promotional emails, you may still receive transactional communications, such as order or subscription confirmations.
Additional Information for California Residents

This section of the Privacy Policy applies only to consumers who reside in California (as used in this section, "consumers" or "you") and to our processing of particular consumers' or consumer households' personal information ("California Personal Information") that Evisions collects through any means, including the Services and other online and offline methods. California Personal Information does not include, and this section of the Privacy Policy does not apply to, information that is subject to exceptions from the CCPA, such as deidentified information.

This section also does not address our processing of personal information of our own job applicants, employees, and contractors for human resources, employment, benefits administration, health and safety, and other similar business-related and legal compliance purposes.

Additionally, this section of the Privacy Policy applies only to the extent we direct the purposes and means of California Personal Information processing and otherwise qualify as a "business" under the CCPA. It does not apply to our activities as a "service provider" to our clients, as that term is defined under the CCPA, or to California Personal Information that we process in that capacity.

California Personal Information We Collect

We may collect, and may have collected in the preceding 12 months, the categories of California Personal Information described above in The Information We Collect and How We Collect It section, which include:

  • Identifiers, including online identifiers.
  • Professional or employment-related information.
  • Internet and other electronic activity information.
  • Inferences drawn from your activity.
  • Approximate geolocation data, such as may be derived from your zip code or IP address.
  • Audio or other sensory information, such as when we monitor or record telephone calls for quality assurance purposes.
  • Other categories of personal information described in California law.

We do not collect, use, or disclose any "sensitive personal information," as defined under the CCPA, for purposes other than those expressly identified in California Code of Regulations tit. 11, § 7027(m).

The Purposes for Which We Collect California Personal Information

We may use the categories of California Personal Information described above for the purposes set out in the How We Use the Information We Collect section of this Privacy Policy.

Sources of California Personal Information We Collect

We may collect California Personal Information:

  • directly from consumers;
  • automatically and indirectly from consumers, such as through logging and analytics tools, cookies, pixel tags, and other similar technologies; and
  • from third parties, such as our customers; our service providers and affiliates; and social media companies or others who interact with us.
Disclosure of California Personal Information We Collect

In the preceding 12 months, we may have disclosed the categories of California Personal Information listed below to the categories of third parties identified below for a business purpose:

Retention of California Personal Information

We will retain California Personal Information we collect for as long as required to satisfy the purpose for which it is collected and used (for example, for the time necessary for us to fulfill orders, provide you with customer service, answer queries, or resolve technical problems), unless a longer period is required or permitted by law, such as to fulfill our legal obligations or to establish, protect or defend legal claims.

Sales of California Personal Information and Sharing of California Personal Information for Cross-Context Behavioral Advertising Purposes

We do not sell California Personal Information in exchange for monetary consideration. However, the CCPA defines "sale" very broadly in a manner that includes disclosing California Personal Information in exchange for any other valuable consideration, and also regulates the "sharing" of California Personal Information with third parties for cross-context behavioral advertising purposes, which means displaying advertising to you based on California Personal Information obtained or inferred from your activities over time across different websites, applications, and other online services we do not operate. Under the CCPA, we may "sell" or "share," and we may in the preceding 12 months have "sold" or "shared," the following categories of California Personal Information:

  • Identifiers, including online identifiers.
  • Internet and other electronic activity information.
  • Inferences drawn from your activity.

We may have sold or shared each of these categories of California Personal Information with third parties such as advertising networks that enable or participate in targeted and cross-context behavioral advertising, and analytics providers that provide online tracking technologies that we use to analyze use of the Services.

We do not have actual knowledge that we sell California Personal Information of consumers under 16 years of age or share the California Personal Information of consumers under the age of 16 for cross-context behavioral advertising purposes.

California Personal Information Rights and Choices

The CCPA provides consumers with specific rights regarding their California Personal Information. This section describes those rights and explains how to exercise them.

  • Right to Data Portability. You may request to obtain a copy of your California Personal Information in a portable and, if technically feasible, readily usable format that allows you to transmit the California Personal Information to another person or entity without hindrance.
  • Right to Deletion. You may request that we delete your California Personal Information, subject to certain exceptions.
  • Right to Correction. You may request that we correct California Personal Information about you that is inaccurate. We will take into account the nature of the California Personal Information and the purposes of our processing when we address your request.
  • Right to Opt Out of Sales of California Personal Information and Sharing of California Personal Information for Cross-context Behavioral Advertising. You may request that we not sell your California Personal Information or share your California Personal Information for cross-context behavioral advertising. You may make this request by clicking the "e" icon located at the bottom right corner of the screen on any page of our Website. This will re-open the cookie consent banner, from which you may select "Reject All" to opt out of all cookies and tracking technologies that facilitate the sale or sharing of your California Personal Information, or select "Customize" to adjust your preferences for specific categories of cookies and tracking technologies. You may also opt out by enabling an opt-out preference signal, such as the Global Privacy Control ("GPC"), on your browser.We have configured our Website to process opt-out preference signals, such as the GPC, in a frictionless manner. If your browser or device sends a recognized opt-out preference signal, we will treat it as a valid request to opt out of the sale and sharing of your California Personal Information associated with that browser or device without requiring any additional action on your part. For information on how to enable Global Privacy Control, please visit https://globalprivacycontrol.org/. If you do not have an account with us or are not logged into your account, your opt-out preference signal will be linked to your browser identifier only and may not be linked to other California Personal Information, such as account information, about you that we process that is not associated with your browser identifier.Even if you opt out of sales or sharing of your California Personal Information for cross-context behavioral advertising, you may still see our ads online at other websites and apps, and we may still base aspects of ads on your interactions with us and the Website.
  • Right of Access to Specific Information. You have the right to request that we disclose certain information to you about our collection, use, and disclosure of your California Personal Information during the applicable time period for your request. If we receive a request from you pursuant to the Exercising Your Rights section below and confirm the request, we will disclose to you, depending on the scope of the request:
    • The categories of California Personal Information we collected about you.
    • The categories of sources for the California Personal Information we collected about you.
    • Our business or commercial purpose for collecting California Personal Information about you, selling California Personal Information about you, or sharing California Personal Information about you for targeted or cross-context behavioral advertising.
    • The categories of third parties to whom we disclose your California Personal Information.
    • The specific pieces of California Personal Information we collected about you.
    • If we disclosed your California Personal Information for a business purpose, sell your California Personal Information, or share your California Personal Information for cross-context behavioral advertising purposes, a list of the categories of third parties to whom we disclosed your California Personal Information for a business purpose, sold your California Personal Information, and shared your California Personal Information for cross-context behavioral advertising purposes identifying the categories of California Personal Information disclosed to those parties during the applicable time period for your request.
  • Exercising Your Rights. To exercise these rights, you may submit a verifiable consumer request by either:

    Only you, or an agent that you authorize to act on your behalf in accordance with applicable law, may make a verifiable consumer request related to your California Personal Information. You may also make a verifiable consumer request on behalf of your minor child.

    Your request must provide information sufficient to verify you are the person about whom we collected California Personal Information. In order to verify your request, we may ask you to provide information such as your first and last name, address, email address, phone number, and any other information necessary to verify your identity. Your request must also include sufficient detail for us to properly understand, evaluate, and respond to it.

    You may designate an authorized agent to submit requests on your behalf through a valid power of attorney in certain circumstances or through signed written permission that authorizes the agent to act on your behalf. We may require additional information when requests are submitted through an authorized agent, such as requiring the submission of signed written permission for the agent to act on your behalf and requiring you to verify your identity directly with us or to confirm the authorized agent's permission to act on your behalf directly.

    We cannot respond to a request or provide you with California Personal Information if we cannot verify your identity or authority to make the request and confirm the California Personal Information relates to you.

    Making a verifiable consumer request does not require you to create an account with us. However, if you have a password-protected account with us we consider requests made through that account sufficiently verified when the request relates to California Personal Information associated with that specific account.

    If we cannot fulfill, or are permitted to decline, your request then we will alert you or your authorized agent.

    We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision. We reserve the right to either refuse to act on your request or charge you a reasonable fee to complete your request if it is excessive, repetitive, or manifestly unfounded.

  • Non-Discrimination. Subject to certain exceptions, you have a right to not receive discriminatory treatment for exercising your rights as described above.
Deidentification of Personal Information

Where Evisions has committed to maintaining and using personal information in a deidentified form, Evisions agrees not to reidentify deidentified data except as permitted by applicable law.

The Services may contain links to other websites that we do not operate. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the privacy practices of these sites, as this Privacy Policy does not apply to third-party sites or services, and we have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.

Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our privacy practices at any time and without prior notice. When we do so, we will update the effective and last updated date above. We encourage you to periodically review this Privacy Policy for the latest information on our privacy practices.

Contact Us

To contact us with questions about this Privacy Policy, or to exercise any rights you may have as described in this Privacy Policy, you can contact us by email at privacy@evisions.com.