Snap Shots | Case Studies | Evisions
        
Evisions In Action - Snap Shots

Clients like you are finding new and exciting ways to use Evisions products.  Evisions captures and releases thesecase  stories, which we call Snap Shots, regularly so check back often.


Have you had success with Evisions and want to be featured?  Contact us – we would love to hear from you.
 


Stephen F. Austin State University (SFA) fully implemented the Banner system in late 2010. After going live with the student module in the fall of 2010, the registrar’s office had many discussions about improving their baseline transcript. State schools in Texas are required to have a transcript that meets legislation-mandated regulations. SFA also had its own requirements and modifications that were necessary to enhance the presentation and readability of the transcripts. Furthermore, the SFA IT and registrar’s office staff were concentrating on the new Banner implementation and running parallel on their old system. This left limited resources to devote to customizing a transcript in house. SFA needed a solution that would give them the transcript they wanted without adding to the immediate and on-going workload of the staff.

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The reporting team at Jacksonville University (JU) has gone through more than their fair share of reporting implementations. For years, their primary reporting system was a combination of Colleague® by Ellucian®, its attendant ODS client and SAP’s Business Objects. rePORTAL, a web delivery and distribution system, was implemented to distribute the reports coming out of their system. In addition to this central reporting structure, JU had five legacy systems—from Excel and Access to manual extracts with SSIS, VBScript and Powershell—that were all seeing regular use.

Maintenance for all these systems was a perennial issue, and the 3-person reporting team was spending too much time on setup, security and dissemination. For the end users, if they were lucky enough to be in one of the five offices with the appropriate product licenses, they were still in the unenviable position of having to run reports ad hoc. For every individual report, the user had to start from scratch—every parameter had to be manually re-entered, every time. JU was in the market for a comprehensive reporting solution that would 1) make their data easier for the end users to interpret, 2) consolidate their reporting efforts into a single environment and 3) at a reasonable cost, make reporting available to a wider selection of departments.

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Before adopting the Argos Enterprise Reporting Solution from Evisions, the University of Leeds (Leeds) had two methods of generating reports, both of which suffered from substantial drawbacks.

First, there was a collection of reports created during the implementation of the Banner® by Ellucian® student information system in 2001. The level of skill required to create or modify those reports was a limited resource at the university. Thus, the Leeds reporting staff adopted a second method: generating basic reports ad hoc, using an ODBC connection to pull in data from Banner. Unfortunately, all this reporting was done at the department level, and there was no standardization from one user to the next.

The University of Leeds needed an intuitive, configurable solution that was centrally developed and maintained, yet available to the entire reporting community.

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For the Office of Research Services (ORS) at the University of Oklahoma (OU), customer service is a point of professional pride. The office is centralized and operates on a concierge model, coordinating the submission of all research proposals at OU. Twentyeight staff members provide cradle-to-grave support for OU’s research community, helping investigators prepare and submit an average of 800 proposals a year. As you might imagine, with that kind of volume and commitment to one-to-one support, the office puts a high premium on efficiency. 


In the summer of 2012, to reach a higher level of efficiency, ORS decided to make a change. A large percentage of OU’s funding comes from federal sources, and many of those proposals are submitted via the Grants.gov federal portal. At that time, OU’s procedure for Grants.gov proposals consisted of manually filling out paperwork using Adobe Forms, a lengthy, redundant process. The ORS was in the market for a tool that would help them streamline the process while eliminating any guesswork.

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At the beginning of 2011, the reporting situation at Butler Community College (Butler) was in need of a change. Although the school had implemented Banner® by Ellucian® student information system more than a decade before, their data was still largely siloed. Getting answers from the database was incredibly frustrating.

With no formal report development methodologies in place, reporting from one office to the next varied wildly. Legacy reports persisted, despite having outlived their usefulness. There were countless shadow systems in play, raising serious data management and security issues. College-wide, reporting was by and large a manual affair, which often meant hard-coded values, undocumented processes, and ill-defined terminology.

As a result of all these factors, confidence in the accuracy of the data was incredibly low. There were no assurances that the numbers coming out of one department would match the numbers from another. Report recipients had to resort to validating the data themselves, before they felt safe using it for any decision-making. All in all, Butler needed two things: A new system for producing their reports and an overhaul of their data governance environment as a whole.

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Quick and consistent access to data is key to the success of Lehigh University’s Advancement Office (Lehigh). Lehigh recognized Argos, the Enterprise Reporting Solution from Evisions, as the solution to improve their access to Advancement data, as well as the quality of the data. Argos provides for a customer relationship management system (CRM) containing tactical and detailed reports along with a 360 degree view of their customer/constituent base. The CRM includes a prospect finder, ability to enter call reports, online & pre-formatted donor profile reports and dashboards that are customized to each Advancement Officer.

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Time consuming and slow. That was the situation for Australian Catholic University (ACU) who were using spreadsheets for their Direct Admissions reporting. The IT department had to manually assemble reports which were massive and unwieldy. Not only did the reports take an entire week to create, they also took a long time for staff to download because they were distributed as email attachments. All of these inconveniences were made even worse when you consider that by the time ACU staff finally received the Direct Admissions Report, the data was already out-of-date.

ACU needed a faster, more efficient way to get accurate data to their decision makers. They needed a solution that would allow end-users to easily manipulate data and provide one consistent version of the truth. This solution also had to be flexible and easy to roll-out to their six campuses.

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Hilbert College (Hilbert) had a major need for pursuing an easy to use decision support system. Data driven decision-making is very important to Hilbert and the administrative council recognized the need for better access to real-time information. The first step was to get reliable source information. This led to the choice of PowerCAMPUS for their student system, Raiser's Edge for Advancement, PowerFAIDS for financial aid and Great Plains for finance. Hilbert required a reporting solution which would give every campus department access to real-time data and could easily connect to all of their systems making true decision support a reality.

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Point Loma Nazarene University (Point Loma) needed a way to report from multiple sources across campus. They had information in PowerFAIDS, JICS and Blackboard, but no way to create reports from all of these sources at once. Point Loma also needed a solution that would work seamlessly with their Jenzabar CX software, which they use throughout their campus. An easy to use, customizable tool that can report from multiple solutions was the key to Point Loma’s reporting needs.

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Aims Community College (Aims) was spending hundreds of hours every year on very labor intensive processes with identifying, tracking and assisting students with disabilities on campus. These disabilities vary and include learning disabilities, mental illness and heath related issues such as low vision and mobility impairment. In order to accommodate students with disabilities, Aims would have to first identify the students requiring assistance. In all cases, the students must identify themselves as having a disability, with this notification occurring during registration or as late as at the end of the first week of classes.

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