Customer story · North Orange County Community College District
How one college district empowered staff with reliable data
With three large campuses and no central reporting tool, North Orange County Community College District used Argos to replace fend-for-yourself reporting with one secure, district-wide source of reliable data.
Anaheim, California
Public 2-year community college
Argos
- Reliable data, organizedData retrieval is more organized and reliable.
- Secure, central reportingOne secure reporting environment serves the entire district.
- Fewer duplicate reportsOne report template now serves every campus.
North Orange County Community College District at a glance
1913
Founded
79,000+
Students
1,800+
Faculty and staff
89+
Associate degrees
141
Career certificate programs
01
The challenge
Every department, fending for itself
Given the size and distributed nature of North Orange County Community College District (NOCCCD), there was a need for organization and reliable data. A centralized reporting environment did not exist.
With three large campuses, each with its own administrative offices, over 75,000 employees and students, and no centralized reporting tool, access to reliable data became a growing challenge. The district’s reporting strategy was very decentralized, leaving individuals to handle their own reports.
“Before Argos was implemented, every department on the multiple campuses had to fend for themselves and create their own reports or hire consultants to create them. The reporting strategy was very inefficient.”
Fred Rocha · District IT Applications Support Manager
Reports IT never saw
Central IT was often unaware of department reports and could not verify their accuracy.
Reports that couldn’t travel
Each report served one department at one campus.
Uneven capabilities
Campuses differed in what they could do, wasting effort, time, and money.
NOCCCD needed a way to create a single report that multiple campuses could use, drawn from a reliable single source of information, and a way to distribute both the reports and secure access to the databases behind them across campuses, offices, and departments.
02
The solution
Installed in two hours, built for the whole district
Until Argos, no single solution could meet the district’s many disparate needs. NOCCCD was already using other Evisions products, so there was little, if any, debate: the district already considered Evisions a reliable and trusted partner.
After the decision to purchase Argos, NOCCCD immediately began developing training materials and sample DataBlocks for over 300 users. Installation took approximately two hours, and in a short period of time the team was accessing its databases and building DataBlocks for report creation.
“After installing Argos, our DBA was immediately able to do a simple query against the database and retrieve results.”
Fred Rocha · District IT Applications Support Manager
NOCCCD personnel found Argos extremely easy to use, with a familiar interface of icons, drop-down boxes, and explorer-tree navigation. Because Argos is web based, staff throughout the district had no problem creating, viewing, and running reports.
In a matter of seconds, users could extract meaningful information from Banner and export it to formats including Adobe PDF, Microsoft Excel, and HTML. They could also easily and automatically send a report to any group or individual they wanted.
| Before | With Argos |
|---|---|
| Individuals handling their own reports, department by department | A secure, centralized reporting solution for the entire district |
| The same report recreated for each campus | One template; each user picks their campus from a drop-down |
| Uneven reporting capabilities between campuses | Staff throughout the district create, view, and run reports |
| No effective way to distribute reports between campuses | Reports sent automatically to any group or individual |
“
We’re a big fan of Argos. We have had the product for some time now and it has made a huge difference on our multiple campuses.
Fred Rocha · District IT Applications Support Manager, North Orange County Community College District
03
The results
One template, every campus
Argos gave NOCCCD a way to organize and retrieve reliable data from its Banner database. Accessing information from the database has never been easier.
The district created one report template with a drop-down where each user chooses their own campus and runs the report to get the information they need. That cut down on duplicate reports, since the same report no longer had to be created for each campus.
Fewer duplicates
One template serves every campus.
Secure and centralized
A district-wide reporting solution replaced fend-for-yourself reporting.
Time, money, and hassle saved
Argos saved the district time, money, and hassle.
Well beyond reports
Financial reports, student information, transcripts, and registration appointment emails.
Accessing reliable information is now as easy as opening a web browser and clicking a few boxes.
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